Event Planning and Facilitation
ERG offers a full spectrum of planning and facilitation services for all types and sizes of meetings. We have organized more than 800 events, including workshops and seminars, conferences and trade shows, expert panel meetings, stakeholder and public meetings, workgroups, and ministerial events. We know what it takes to create the right environment for a productive session and how to bring all the myriad planning tasks together into a successful and memorable event. From beginning to end, our meeting professionals serve as process leaders, team builders, and problem solvers. We also coordinate international meetings, working with host countries and attendees from around the globe.
Meeting Design and Program Development
- Goal definition
- Meeting process design
- Agenda development
- Speaker identification and coordination
- Meeting tools and handouts
Site Arrangements
- Site selection
- Costing and negotiation
- Event order preparation
- Venue liaison
Promotional Materials
- Flyers and brochures
- Announcements
- Advertisements
- Banners
- Invitations
Meeting Web Sites
- Online registration
- Meeting information pages
- Logistical information
- Posting of meeting materials
Onsite Logistics Management
- Audiovisual arrangements
- Onsite support and troubleshooting
- Onsite registration
- Attendee and speaker support
- Work group support
- Notetaking and court reporting
- Simultaneous translation
- Vendor arrangements
- Exhibitor support
Meeting Facilitation
- Plenary and work group sessions
- Stakeholder and participant liaison
- Consensus building
- Collaborative problem-solving
- Strategic and program planning
- Joint fact finding
- Conflict resolution
Post-Meeting Support
- Minutes, summary reports, and proceedings
- Online evaluation
- "Lessons learned" reports
"Green" Meetings
- Green destination selection
- Environmentally responsible lodging/venues
- Sustainable food and beverage service
- Green communications and marketing
- Energy reduction and carbon offsets
Special Events
- Award ceremonies
- Offsite tours
- Demonstrations
- Receptions
- Dinners
- Press conferences
